Supporting HR Activities:

• Assist in the recruitment process for various services (e.g., Internal Controls, Financial Accounting, etc.).

• Coordinate with HR to ensure smooth onboarding and training of new employees.

• Provide status updates on recruitment and training progress.

Technical Operational Readiness:

• Ensure that all technical systems and tools are ready for the new employees.

• Manage system access and permissions for all new hires.

• Coordinate with IT and other technical teams to resolve any issues promptly.

Reporting and Status Updates:

• Prepare and present status updates to internal Steering Committees.

• Ensure transparency and clear communication of project progress to stakeholders.

Monitoring KPIs and Milestones:

• Define and track key performance indicators (KPIs) and project milestones.

• Use data-driven insights to make informed decisions and adjust project plans as needed.

Capacity Planning:

• Support the development of a capacity plan to ensure the project is adequately staffed.

• Balance workload and resources effectively.

Activity Transfer:

• Facilitate the HR component of the transfer of activities from one of EU countries to Poland according to the migration plan.

• Ensure a smooth transition and minimal disruption to operations.

Job Descriptions:

• Develop detailed job descriptions for all roles involved in the project.

• Ensure job descriptions are aligned with the project's goals and the organization's standards.

Coordinate execution of the project in agile frame:

• Define product roadmap and assure well organized and prioritized product backlog .

• Ensure break down product tasks into manageable sprint planning to ensure clarity and accountability.

• Facilitate product and project process review.

Project Governance:

• Be part of program management as required by program management team

• Establish and maintain local project governance frameworks to ensure compliance and quality.

• Implement best practices for project management and risk mitigation.

Experience:

• Proven experience (5+ years) in project management, preferably in a financial institution.

• Experience in large corporations, managing mid-scale (up to 100 employees) transfer or migration, onboarding and training programs

• Experience in shared service environment would be an asset

• Experience with capacity planning and work package definition.

• Experience with operational readiness area would be an asset

Skills:

• Strong organizational and time management skills.

• Excellent communication and interpersonal skills.

• Ability to work in agile frame – define product roadmaps, backlogs, plan sprints, perform project and process review

• Ability to work independently and as part of a team.

• Knowledge of financial institution back office would be an asset.

• Location in Kraków or ability to travel to Kraków on regular basis.

• Familiarity with local labour laws and regulations in Poland.

• Experience in a multinational or multicultural work environment.

• Knowledge of HR related systems (recruitment, payroll)

• Internal Mobility Program – enjoy many opportunities for career growth, job rotations, diversity of projects & technologies

• Referral Program – enjoy cooperation with your colleagues and get a bonus!

• 5/10 Years NATEK Club – we offer long-term cooperation and celebrate each fifth-year cooperation anniversary with gifts

• NATEK CSR Events & team buildings – enjoy our values: accountability, partnership and expertise and #workITwithus

• Education – benefit from our know-how, learning courses and certificates and IT events – be part of the community of leaders of the industry and take part as a speaker or a visitor

• Multisport

• Technical and Personal training

• Language courses

Additionally only for employment contract:

• Cafeteria

• Life insurance

• Bonuses for Personal Events

• Day off for volunteering