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(Junior) Office & Administration Specialist
Find your best career opportunity and #growITwithus!
Job description
We are looking for a proactive and well organized Office & Administration Specialist to support the smooth day to day operations of our offices in Poland. This role sits within the HR department and works closely with the Board of Management, with a dotted line reporting relationship to the Legal Department. As an Office & Administration Specialist, you will play a key role in supporting our business by ensuring that administrative and office processes run efficiently. You will work with a wide range of stakeholders across the organization and contribute directly to the effective functioning of NATEK’s business units. Based in our modern office in the heart of Warsaw, you will have a direct impact on the efficiency of daily operations - join us and make a real difference from day one.
#LI-JC1
Your responsibilities
• Management of incoming and outgoing post (sometimes related to sensitive data) and delivery, wide range of related clerical duties
• Support onboarding of new employees: office induction meeting and welcome pack, preparing IT equipment and assets
• Support for B2B contracts administration
• Monitor invoices and supplier contracts in our internal system
• Communication with external suppliers, notary and public institutions
• Manage workflow of company documents and contracts
• Order and manage assets (hardware, phones, telco and software services) for all NATEK Group
• Provide support inputs for the Environmental, Social and Governance (ESG) report related to CO2 consumption
• Provide administrative support for the Board members
• Ensure excellent customer and employee experience by coordination of the office functioning in Poland and provide centralized support for offices in Slovakia, Czech Republic and Bulgaria
• Maintain the condition of the offices and arranging for necessary repairs, cleaning services and H&S conditions
• Maintenance of office services, supplies and related purchase and invoicing for NATEK Group
• Consolidation of the assigned assets, budget & cost centers and reporting
• Cooperate with Employer Branding and provide support in organisation company events and teams meetings, integrations
Our requirements
To succeed at this job, you must have:
• At least 2 years of working experience in similar position with the office coordination
• Experience in dealing with sensitive and confidential information
• Experience in coordinating the processes or workflows between teams and locations
• Knowledge of office management systems and purchasing procedures
• Experience in handling the cooperation with suppliers and public institution
• Great communication skills, passion to details and customer care orientation
• Proficiency in MS Office
• Fluent Polish and English
It would be preferred if you have:
• Experience in handling allocation and restitution of assets to employees
Benefits
• 1 day of Home Office in a week (after adaptation period)
• Real impact on company’s efficiency
• Work in the modern office in the heart of Warsaw
• Independent role on the multinational environment
• Internal Mobility Program – enjoy many opportunities for career growth, job rotations, diversity of projects & technologies
• Referral Program – enjoy cooperation with your colleagues and get a bonus!
• 5/10 Years NATEK Club – we offer long-term cooperation and celebrate each fifth- year cooperation anniversary with gifts
• NATEK CSR Events & team buildings – enjoy our values: accountability, partnership and expertise and #workITwithus
• Cafeteria
• Medical Healthcare
• Multisport Club Card
• Technical and Personal training
• Language courses
Additionally only for COW:
• Life insurance
• Bonuses for Personal Events
• Day off for volunteering
Meet NATEK talents
And check our social media:
In NATEK you will have a chance to share your passions with other coworkers: Oksana and Wojtek made some kilometers for our #ActivityForCharity challenge.
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